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Document Headers and Footers PDF Print E-mail
Written by Bernie Vincent   
Friday, 14 July 2006
Headers and Footers are used to contain text that will be repeated at the top or bottom of consecutive pages. They will typically include the document title, a company name or logo, page numbers and dates etc.
As an example we are going to add a document title, the current date, your name, page numbers and number of pages.
Here is how to insert them.
Open or create a Word document which has at least two pages.
Click View, then Header and Footer. This opens the Header area and the Header and Footer toolbar appears.
Type 'Wrinklies Report' at the top left hand corner of the header area.
Press the tab key twice to move the cursor to the top right hand corner.
On the Header and Footer toolbar, move the mouse pointer over each icon in turn for a description of what they do.
Click on the Insert Date icon.
Now click on the Switch Between Header and Footer icon to go to the Footer area.
Type your Name
Press the tab key twice to move the cursor to the top right hand corner.
Type the word 'Page' followed by a space.
Click on the 'Insert Page Number' icon, then press the space bar.
Type the word 'of' followed by a space, then click on the 'Insert Number of Pages' icon.
Click on Close on the header and footer toolbar.
While editing the contents of the Header and Footer areas you can change the font or character size. Note that when you insert the date (or the time) in this way it will be updated every time you open the document. If you don't want this to happen then you should enter the date using the keyboard.
If you want to change the header or footer then open the Header and Footer area as described above, or in Page Layout View, double-click the Header or Footer. Edit as required.
Different First Page:
You can change the Header or Footer which appears on the pages of your document. It is quite common for example to have a different first page.
Open the Header area in the document you just created.
Move the mouse pointer around until you find the 'Page Setup' icon (it looks like an open book) and click on it.
Select the Layout tab.
Click to choose Different first page, then click OK. This takes you back to your Header area.
Move the mouse pointer over the toolbar icons again to find the 'Show Previous' and 'Show Next' icons.
Click on these icons to move between the different Header areas, allowing you to change the content on the first page.
Go to the Footer area and do the same.
Close the Header and Footer toolbar.
Footnotes and Endnotes:
Whether you are preparing a lengthy document or compiling a short report it can be very useful to include Footnotes and Endnotes.
Footnotes are notes documenting the text and are usually found, in a numbered list form, at the bottom of the pages of a document. Endnotes are similar, but appear at the end of a document.
Corresponding superscript numbers are found in the text, following the referenced item.
Here is how to insert them:
Click where you want to reference your text.
Click Insert, then Footnote
Select Footnote or Endnote
To have Word automatically add numbering click Autonumber
Click OK.
If you were looking at your document in Page Layout view then this takes you to the Footnote or Endnote area for you to type the note. Otherwise it opens a Footnote or Endnote Pane where you type the note.
Click Close once you are finished.
Deleting a Footnote or Endnote:
Click and drag over the superscript number in the body text of the document.
Press the Delete key
For practice, make a copy of one of your existing documents and add a few notes.
See the Tracking Changes document in this Word Processing Library.
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