Login Form

 
Templates PDF Print E-mail
Written by Bernie Vincent   
Wednesday, 10 January 2007
Default Template:
 
When you start your PC and open a new document in Word, it will be entitled Document1. This is based on the Normal Template (called normal.dot), with the current defaults for font, character size etc.
 
To change the font in this template, click on Format, then Font.
 
In the Font dialogue box, choose the Font, Font style and Size that you want.
 
You can change the colour and effects too, if you wish. There are also additional options, such as the Character Spacing. You will see a preview of what your new documents will look like. If you are happy with the result, click on Default.
 
You will be prompted to confirm that you wish to make these changes to the NORMAL template. If you choose yes, then all future documents based on this template will have the new default settings. (Note that old documents created using this template will be unaffected.)
 
You can change how your document appears on the printed page too.
 
Click on File, then Page Setup.
 
Click on the Margins tab. Here you can change all the margins for your new documents. There is a preview so that you can see how your changes will effect your printed page.
 
Click on the Paper Size tab.
 
Click in the paper size box to see a list of paper sizes to choose from. (The wrong choice here, e.g. Letter when you actually use A4 paper, can give you problems with printing extra pages, footers being cut etc.)
 
If you are happy with these changes and you want to make them the default settings for your new documents, click on Default. Once again you are prompted to confirm that you wish to make these changes to the NORMAL template. If you choose yes then all future documents based on this template will have the new default settings.
 
Creating new templates based on existing documents:
 
You will have probably already created a document of the type you wish to base a template on. For example, you will no doubt have sent many letters in the past. If so, then you can use it as the basis of your new template.
 
To do this, follow these steps.
 
Open the existing document.
 
Edit this document to remove any personal references.
 
After this choose File, then Save As.
 
Choose Document Template (*.dot) in the Save As dialogue box. This causes Word to change the current folder to the one that is used to save templates.
 
Enter a name for the template you have created in the File Name box.
 
Choose the folder in which you want to save your template (or create a new one if you wish).
 
Click on Save.
 
The new template (and folder if you created it) will appear as an option in the New dialogue box the next time you want to open a new file.
 
Creating new templates based on existing templates:
 
You can also base your new template on any of the existing templates.
 
Click on File, then New.
 
Browse through the existing template previews until you find one that is close to your needs.
 
Click Template to indicate that you want to create a new template rather than a new document.
 
Click OK.
 
Make all the changes you need (company name, font, page set-up etc. as above), then either save it with the same name, or save as something else, perhaps in a new folder.
 
Creating a new template from scratch:
 
Of course you can also start with a blank document and create your own template.
 
Choose File, then New.
 
Select Blank Document on the General tab.
 
Choose Template in the Create new section in the lower right corner of the dialogue box.
 
Click OK.
 
Create the template as you wish. When you come to save your work, Word will only let you save it as a template, not a document. Choose a template name and location as before.
 
< Prev   Next >