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Email Signatures PDF Print E-mail
Written by Bernie Vincent   
Thursday, 31 August 2006
An e-mail signature is a very useful way to provide information to recipients of your messages and saves you having to type the same information on every message. You can have any number of signatures.
 
Signatures can consist of text or pictures, or both, that are automatically added to outgoing e-mail messages. Once you've created a signature and specified the defaults for new or replied to and forwarded e-mail messages, the signature will appear in your messages.
 
Creating Signatures:
 
On the Tools menu, click Options, and then select the General tab.
 
Click E-mail Options, and then select the E-mail Signature tab.
 
In the Type the title of your e-mail signature or choose from the list box, type the name for your signature.
 
Under Create your e-mail signature, insert the text or pictures, or both, that you want to use for a signature.
 
(You might find it easier to create the signature in a blank e-mail message and then cut and paste it into the box.)
 
Click Add.
 
You will be asked whether to choose this signature as the Default – that means the one that is displayed when you open a new blank message.
 
To create another signature, click New, and then repeat the relevant steps.
 
Modifying Signatures:
 
You can change a signature for an individual message simply editing the signature in the message.
 
To change the appearance of a stored signature:
 
On the Tools menu, click Options, and then select the General tab.
 
Click E-mail Options, and then select the E-mail Signature tab.
 
Under Type the title of your e-mail signature or choose from the list, click the signature you want to change.
 
Make the desired changes in the Create your e-mail signature box.
 
Click Replace.
 
Switching Signatures:
 
Open a blank e-mail message and right-click over the existing signature, then select the name of the signature that you want to use.
 
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